Presentation Guidelines

  • Please refer to the attached conference schedule to find your presentation time, room and session chair. (Your Abstract No. has been updated in the Proceedings, depending on the conference track e.g. SC-xx: for Smart Computing and SE-xx: for Systems Engineering)
  • You are required to be present at the venue prior to the commencement of your specific session and remain until the session concludes.
  • The time allocated for a presentation is 15 minutes. Afterwards, there will be 5-minutes Q&A. Please structure your presentation to meet the limited timeframe.
  • Please incorporate appropriate color combinations, font-sizes, spacing etc. to make your presentation clear and readable to the audience.
  • You will be notified 2 minutes prior to the end of the allocated presentation time. Thereafter, you are required to finish when notified at the end of 15 minutes.
  • Your Microsoft PowerPoint or PDF presentation along with other supportive material should be emailed to the conference secretary via by 4.00 p.m. on 26th March 2019. Kindly note that locally embedded media clips are not saved in your PowerPoint presentation and those files need to be attached to the email along with your PowerPoint presentation. You are advised to bring a copy of your presentation and supportive material on a USB Flash Drive as a safety backup.
  • Please name your presentation file beginning with the Paper No and specify the email subject as “Presentation_<Paper No>. e.g.: Presentation_SC-01 (Note: Paper No. as found in Proceedings document)
    The administrative team at the session venue will keep your presentation ready prior to your presentation. You are expected to come at least 30 minutes prior to the commencement of the session, and check with the team at session venue, whether the presentation is in order.


You are encouraged to actively contribute to the discussions that take place during the sessions.

Submission Guidelines for SCSE 2019

Interested scolars should submit full papers created using Microsoft Word in .docx format written in english with a maximum of 8 pages that includes tables and figures, via Microsoft Conference Management Toolkit. Each addional page exct_eeding the maximum number of pages will cost LKR 1000/- in order to publish if the final paper is accepted.

Authors should fill in the title of the paper and the abstract in the fields specified, and should upload the full paper as a single .docx file during the submission via CMT. Abstract should not exceed 2000 characters and should contain a brief inroduction of the study with the objectives, methodology in brief, results, and a conclusion(s) in a single paragraph. 

Author Guidelines for IEEE 8.5x11 2 Column Proceedings Format

Page limit: 6 to 8 - LKR 1000 for each additional page.

The abstract is to be in fully-justified italicized text, at the top of the left-hand column as it is here, below the author information.  Use the word “Abstract” as the title, in 12-point Times, boldface type, centered relative to the column, initially capitalized.  The abstract is to be in 10- point, single-spaced type, and may be up to 3 in.  (7.62 cm) long.  Leave two blank lines after the abstract, then begin the main text.  All manuscripts must be in English.


These guidelines include complete descriptions of the fonts, spacing, and related information for producing your proceedings manuscripts.  Please follow them and if you have any questions, direct them to the production editor in charge of your proceedings at the IEEE Computer Society Press: Phone (714) 821-8380 or Fax (714) 761-1784.

Formatting Your Paper
All printed material, including text, illustrations, and charts, must be kept within a print area of 6-7/8 inches (17.5 cm) wide by 8-7/8 inches (22.54 cm) high.  Do not write or print anything outside the print area.  All text must be in a two-column format.  Columns are to be 3-1/4 inches (8.25 cm) wide, with a 5/16 inch (0.8 cm) space between them. 
Text must be fully justified.  A format sheet with the margins and placement guides is available in both Word and PDF files as <format.doc> and <format.pdf>.  It contains lines and boxes showing the margins and print areas.  If you hold it and your printed page up to the light, you can easily check your margins to see if your print area fits within the space allowed.

Main Title
The main title (on the first page) should begin 1-3/8 inches (3.49 cm) from the top edge of the page, centered, and in Times 14-point, boldface type.  Capitalize the first letter of nouns, pronouns, verbs, adjectives, and adverbs; do not capitalize articles, coordinate conjunctions, or prepositions (unless the title begins with such a word).  Leave two blank lines after the title. 

Author Name(s) and Affiliation(s)
Author names and affiliations are to be centered beneath the title and printed in Times 12-point, non-boldface type.  Multiple authors may be shown in a two- or three-column format, with their affiliations below their respective names.  Affiliations are centered below each author name, italicized, not bold.  Include e-mail addresses if possible.  Follow the author information by two blank lines before main text.

Second and Following Pages
The second and following pages should begin 1.0 inch (2.54 cm) from the top edge.  On all pages, the bottom margin should be 1-1/8 inches (2.86 cm) from the bottom edge of the page for 8.5 x 11-inch paper; for A4 paper, approximately 1-5/8 inches (4.13 cm) from the bottom edge of the page.

Type-style and Fonts
Wherever Times is specified, Times Roman, or New Times Roman may be used.  If neither is available on your word processor, please use the font closest in appearance to Times that you have access to.  Please avoid using bitmapped fonts if possible.  True-Type 1 fonts are preferred. 

Main Text
Type your main text in 10-point Times, single-spaced.  Do not use double-spacing.  All paragraphs should be indented 1 pica (approximately 1/6- or 0.17-inch or 0.422 cm).  Be sure your text is fully justified—that is, flush left and flush right.  Please do not place any additional blank lines between paragraphs.  You can use courier for source code.

Figure and Table Captions
Captions should be 10-point Helvetica (or a similar sans-serif font), boldface.  Callouts should be 9-point Helvetica, non-boldface.  Initially capitalize only the first word of each figure caption and table title.  Figures and tables must be numbered separately.  For example: “Figure 1.  Example figure.”, “Table 1.  Table example.”.  Figure captions are to be below the figures (see Figure 1).  Table titles are to be centered above the tables (see Table 1.)


First-order Headings
For example, “1. Introduction”, should be Times 12- point boldface, initially capitalized, flush left, with one blank line before, and one blank line after.  Use a period (“.”) after the heading number, not a colon.

Second-order Headings
As in this heading, they should be Times 11-point boldface, initially capitalized, flush left, with one blank line before, and one after. 

Third-order Headins
Third-order headings, as in this paragraph, are discouraged.  However, if you must use them, use 10-point Times, boldface, initially capitalized, flush left, preceded by one blank line, followed by a period and your text on the same line.

Use footnotes sparingly (or not at all!) and place them at the bottom of the column on the page on which they are referenced.  Use Times 8-point type, single-spaced.  To help your readers, avoid using footnotes altogether and include necessary peripheral observations in the text (within parentheses, if you prefer, as in this sentence).

Ex: This work was supported in part by a grant from the National Science Foundation.

List and number all bibliographical references in 9- point Times, single-spaced, at the end of your paper.  When referenced in the text, enclose the citation number in square brackets, for example [2-4], [2, 5], and [1].